As of March 2020: Chrome: can share desktop/window, apps, and whiteboard, Chromium-based Edge: can share desktop/window, apps, and whiteboard, Edge: can share apps and whiteboard (no desktop/window). The People who were invited setting includes all participants with a work or school account and guests to whom the invite was forwarded, not just those invited directly by the organizer. Can I set up a meeting for a group and not be part of it? You can also have a dial-in conference option so attendees can join the Microsoft Teams meeting from any device, anywhere. These are two separate settings. This is a tenant level setting however you can override it: https://support.microsoft.com/en-gb/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e. Hi Stephen, I dont know of a way to send a sound effect. If you record video meetings, you can save the recordings in the same storage space. More info about Internet Explorer and Microsoft Edge. In the Teams admin center, expand Meetings and then select Meeting policies. I was just asking where one could find a log of who was speaking. Note: external guests CANNOT replay a recorded meeting. Bitrix24 is a place where everyone can communicate, collaborate on tasks and projects, manage clients and do much more. Thanks! Q: I am running two mail accounts on Outlook; from the one I can set up a Teams meeting, no problem; but from the other one I cannot: the system comes back saying: cannot connect to the server right now, plse try later. Thanks. You dont only streamline the decision-making process but also allow for a more balanced distribution of work. Looking at recording a training session that we will had to our wiki page but wondering if it will expire at some point? Im not saying this was the issue, but Im just trying to throw ideas out there. Much in the way of presenting a webinar to a variety of guests from different entities verses a group meeting or discussion. Hi Lauren, Definitive Guide, What Is Team Culture In The Workplace? When I clicked record on a recent meeting all that got recorded was the audio, and Id like to get the visual element too. You can also disable anonymous join for specific meeting organizers by keeping the org-wide setting enabled and using the Anonymous users can join a meeting meeting policy. I know how to change meeting settings for a scheduled meeting, I am asking there has to be a way to have default settings so I don't have to do it for every meeting. Select the policy that you want to update. "Let anonymous people start a meeting" setting? -JCK. I dont see an option to add an attachment; i.e. Each group has been given their own link, however our program coordinator, who was the organizer of each group/teams meeting, has to go to every link to allow them into the meeting. EVENTS IN DENVER PARKS : Submitting an OSE application does . It is not currently possible. Can you advise? If you forget to exit a video call using the red button, but close the app, a call seems to continue (small icon on mobile phone home screen). These tools will enable you to focus on the meeting's content and objectives, rather than spending your energy on logistical challenges. Good article! even if I share the application with other attendees, they are unable to see whiteboard. This enables team members who may have missed the meeting or need to review the discussion to catch up on the content without burdening others with a recap. does it have something to do with whether they are optional attendees for the meeting? Thanks. Actually thats if you share a file in a group chat. Hi Doris, there are some differences between an external guest and a Teams member as far as capability is concerned however Im not at all familiar with Teams integration with any LMS systems as Im not in the EDU sector. Once youve pinpointed the crucial players, take a moment to introduce yourselves, especially if team members are new or unfamiliar with one another. But there is two updates coming to Teams. Hello Joanne Klein, If you have meetings where sensitive information is shared or that are subject to regulatory requirements, you might want to have all participants wait in the lobby until they are admitted by a meeting organizer or co-organizers. Hi Joanne, Is there a way to send a sound effect to a MS Teams group? -JCK. Make sure you dont have the Lobby feature turned on for your participants and allow them to automatically enter (controlled by a Meeting Policy in the Teams Admin Center). Its on the list? Excellent tips! The best way to schedule meetings across time zones is by using time zone meeting planner tools, which allow you to: Google Calendar automatically adjusts meeting times based on the time zones of the participants, ensuring that the meeting is displayed accurately for everyone, regardless of their location. This sounds like a device issue sorry Im unable to troubleshoot this type of thing. Go to Microsoft Community. Thanks Joanne, great post. If youre new to Microsoft Teams and need to get up-to-speed quickly on how to organize and participate in a Teams meeting, this post provides 5 things to start with. The meeting can start without the organizer joining. I am not sure the MS Teams scheduling will work with the Linux Client in fact I have a suspicion it might corrupt a Linux Evolution Groupware contacts file but I need to prove that. Any ideas? When I join Teams meetings, the sound comes out of my Monitor, but Teams is still using the webcam in my laptop. I had forgotten to leave a Microsoft team meeting with one other person. We need to be able to go from one window to the next without stop sharing each time. Master your tools: unleashing the power of time zone meeting planners, 4. can i do that? - edited I couldnt find it. -JCK. We are a team of 10 using Teams every day now. Is ther any other way to play an embeded video from youtube that is part of a PPP besides sharing it via desktop and viewing the PPP in the edit mode? This is pretty hard to troubleshoot after-the-fact and without seeing what youre seeing. You can certainly configure default options at the Admin level for events like this, but once a user has been granted the ability to create a Teams Live event, they can set it up themselves from within the Teams client. Thanks for this, very helpful. I can request control but the other person doesnt see that request in order to give control. By nothing scheduled you mean I think scheduled via the MS Teams scheduling facility. Even if you are scheduling a meeting on someone else's behalf, a PIN is no longer needed. Why is that? Greetings. If theyre not comfortable with the technology to share a document, can I share it from my screen for them as they narrate? Hi, I want to know if there is any option to stop recording. In other words, we are trying to limit or control who participates from the external community (some external guests may forward the link to others that were not invited by the presenter originally). Make sure you're signed into Microsoft 365 as a Teams administrator to access the tool. Thanks, Is there a way when hosting a Stream event to hide the participants on the screen from others, it is distracting when showing a slide presentation. If you dont see what you want in the options shown to you, you can browse to find your content to share. External attendees will not be able to do this. 4. He gets distracted by the other 3. Since Who can bypass the lobby only sets a default that meeting organizers can change, consider enforcing the value with a sensitivity label or meeting template if you have compliance requirements in this area. Co-organizers are displayed as additional organizers in the meeting participant list and have most of the capabilities of the meeting organizer. One question: in Sfb or webex if you share an application and then move focus off that app (on the same monitor), attendees see a grey or black image until you (as the moderator) refocus your screen on that app. Despite your best efforts, there will always be unexpected surprises as you schedule a team meeting across time zones. By switching back to the first account, using the same Teams meeting set up function from the calendar, all is OK (except the meeting ends up in the corresponding calendar, which is less than ideal). If you need to enforce these settings to a particular value, you can use a meeting template or sensitivity label (Teams Premium required). Smart delegation and standardized procedures reduce the chaotic guesswork and significantly enhance the overall efficiency and productivity of your meetings. Hi Barb, as far as i know the organizer needs to start the meeting. -JCK. Co-organizers are displayed as additional organizers in the meeting participant listand have most of the capabilities of the meeting organizer. Microsoft_Teams_team Thanks. In that case the anon start setting should be toggled as mentioned above. The organizer of a meeting created in Outlook may find they cannot start the meeting, and may also be unable to proceed from in the Virtual Lobby. I know you can search in there, not sure if you can export it, never tried. The other three showed as generic placeholder heads do you know what we may have done to cause that? We have set this up in our GlobalPolicy as follows, but external participants cannot start the meeting. Hi Emmanuelle, you should be able to see up to a maximum of 4 attendees/speakers at once. It was a video meeting and I attended by clicking a link in outlook from my calendar which states join Microsoft teams meeting. 01:55 AM Or do you have other meeting policies as well? -JCK. Weve already explored calendars, scheduling, and automation, but what if we told you there was more? You are awesome! You can configure the settings and policies described above in the Teams admin center. When you feel things are drifting off toward unnecessary tangents, you can gently steer them back on track to avoid delays. I pressed the end call button and then the screen disappeared. Also, in the same way, can the presenter control whos allowed to participate (other than the initial link being provided to the external guest)? My recommendation is to assign an owner of the meeting even if you wont be there. Find out more about the Microsoft MVP Award Program. I set up a lot of meetings for my boss that I don't have to be in on. This setting controls whether people who dial in by phone join the meeting directly or wait in the lobby. Hope its going well for you. Hi Nathan, Ill try to help you out with some of these questions There is a uservoice on this exact request. Sharing best practices for building any app with .NET. To your second question is this a private or a pubic meeting? Also, do you have a Microsoft support # you can call? Havent tested this. Also, the recording can later be used for other business use-cases in your organization such as: new product announcements, corporate news, training demos, etc. The invite says presenter. If you share your desktop, your entire screen will be displayed. -JCK. This means that anonymous participants and people calling in by phone will always wait in the lobby until a validated participant has started the meeting. -JCK. Some of the external attendees will give a 5 or 10 minute presentation that might include a PPT or other documents will they be able to act as a presenter to share these documents to the group? Please ask this question on the Microsoft Tech Community in the Teams space someone there will likely know. February 01, 2021, by I am Vishnu I am a student If so, Chat?