Retake Identifying and Safeguarding Personally Identifiable Information (PII). startxref This course explains the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, examines the authorized and unauthorized use and disclosure of PII and PHI, and the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. SP 800-122 (EPUB) (txt), Document History: Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Whether youre supplementing your training in DCWF Orientation or coming back for a refresher, this learning game is designed to test your knowledge of the Defense Cyber Workforce Framework (DCWF). Personally Identifiable Information (PII), Privacy Act System of Records Notice (SORN), Post Traumatic Stress Disorder (PTSD) Research, Office of the Administrative Assistant to the Secretary of the Army, Department of Defense Freedom of Information Act Handbook, AR 25-55 Freedom of Information Act Program, Federal Register, 32 CFR Part 518, The Freedom of Information Act Program; Final Rule, FOIA/PA Requester Service Centers and Public Liaison Officer. Thieves can sell this information for a profit. Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) Ensure that the information entrusted to you in the course of your work is secure and protected. @media only screen and (min-width: 0px){.agency-nav-container.nav-is-open {overflow-y: unset!important;}} Privacy Statement, Stuvia is not sponsored or endorsed by any college or university, Pennsylvania State University - All Campuses, Rutgers University - New Brunswick/Piscataway, University Of Illinois - Urbana-Champaign, Essential Environment: The Science Behind the Stories, Everything's an Argument with 2016 MLA Update, Managerial Economics and Business Strategy, Primates of the World: An Illustrated Guide, The State of Texas: Government, Politics, and Policy, IELTS - International English Language Testing System, TOEFL - Test of English as a Foreign Language, USMLE - United States Medical Licensing Examination, Identifying and Safeguarding PII V4.0 (2022);TEST OUT Qs & Final Test Solved completely. When approval is granted to take sensitive information away from the office, the employee must adhere to the security policies described above. Federal Information Security Modernization Act; OMB Circular A-130, Want updates about CSRC and our publications? Mobile device tracking can geoposition you, display your location, record location history, and activate by default. The Leaders Orientation is an executive presentation (including a question and answer segment) that has been designed to familiarize DoD Leaders with core tenets of the DoD CES personnel system. This course was created by DISA and is hosted on CDSE's learning management system STEPP. The launch training button will redirect you to JKO to take the course. .agency-blurb-container .agency_blurb.background--light { padding: 0; } PII/PHI Personally Identifiable Information (PII) is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. PII can be used to commit identity theft in several ways. planning; privacy; risk assessment, Laws and Regulations The Department of Energy defines PII as any information collected or maintained by the department about an individual that could be used to distinguish or trace their identity. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. Any organization that processes, stores, or transmits cardholder data must comply with these standards. PII ultimately impacts all organizations, of all sizes and types. .usa-footer .grid-container {padding-left: 30px!important;} PII should be protected from inappropriate access, use, and disclosure. hb```f`` B,@Q\$,jLq `` V Secure .gov websites use HTTPS Popular books. Users must adhere to the rules of behavior defined in applicable Systems Security Plans, DOL and agency guidance. PII is a person's name, in combination with any of the following information: Mother's maiden name Driver's license number Bank account information Credit card information Relatives' names Postal address ), which was introduced to protect the rights of Europeans with respect to their personal data. The Cyber Excepted Service (CES) Orientation is an eLearning course designed to familiarize learners with the core tenets of the DoD CES personnel system. They may also use it to commit fraud or other crimes. PHI is a valuable asset and is sold on the dark web for more money than any other data set, according to Ponemon Institute. College Physics Raymond A. Serway, Chris Vuille. 0000001866 00000 n Privacy Statement, Stuvia is not sponsored or endorsed by any college or university, Pennsylvania State University - All Campuses, Rutgers University - New Brunswick/Piscataway, University Of Illinois - Urbana-Champaign, Essential Environment: The Science Behind the Stories, Everything's an Argument with 2016 MLA Update, Managerial Economics and Business Strategy, Primates of the World: An Illustrated Guide, The State of Texas: Government, Politics, and Policy, IELTS - International English Language Testing System, TOEFL - Test of English as a Foreign Language, USMLE - United States Medical Licensing Examination. In addition to the forgoing, if contract employees become aware of a theft or loss of PII, they are required to immediately inform their DOL contract manager. The site is secure. PII must only be accessible to those with an "official need to know.". 0000002651 00000 n The course reviews the responsibilities of the Department of Defense (DoD) to safeguard PII, and explains individual responsibilities. This is a potential security issue, you are being redirected to https://csrc.nist.gov. View more DoD Cyber Workforce Framework (DCWF) Orientation is an eLearning course designed to familiarize learners with the fundamental principles of the DCWF. Some accounts can even be opened over the phone or on the internet. PHI is one of the most sought-after pieces of data that a cybercriminal has in their sights. Avoid compromise and tracking of sensitive locations. The GDPR requires companies to get explicit permission from individuals before collecting, using, or sharing their personal data. Damage to victims can affect their good name, credit, job opportunities, possibly result in criminal charges and arrest, as well as cause embarrassment and emotional stress. FM0T3mRIr^wB`6cO}&HN 4$>`X4P\tF2HM|eL^C\RAl0) . Identifying and Safeguarding Personally Identifiable Information (PII) Marking Special Categories of Classified Information Original Classification Unauthorized Disclosure of Classified Information and Controlled Unclassified Information Insider Threat Establishing an Insider Threat Program Insider Threat Awareness Maximizing Organizational Trust Within HIPAA are the privacy rule and the subsets, security rule, enforcement rule, and breach notification rule which all deal with various aspects of the protection of PHI. The information they are after will change depending on what they are trying to do with it. Thieves may use it to open new accounts, apply for loans, or make purchases in your name. Skysnags automated software safeguards your domains reputation and keeps your business away from compromised business emails, password theft, and potentially significant financial losses. DOL internal policy specifies the following security policies for the protection of PII and other sensitive data: The loss of PII can result in substantial harm to individuals, including identity theft or other fraudulent use of the information. .h1 {font-family:'Merriweather';font-weight:700;} PII can be defined in different ways, but it typically refers to information . %PDF-1.5 % 0000003346 00000 n These attacks show how cybercriminals can use stolen PII to carry out additional attacks on organizations. The Freedom of Information Act (FOIA) is a federal law that gives individuals the right to access certain government records. endstream endobj startxref Access Control; Audit and Accountability; Identification and Authentication; Media Protection; Planning; Risk Assessment; System and Communications Protection, Publication: Lead to identity theft which can be costly to both the individual and the government. Company Registration Number: 61965243 Federal government websites often end in .gov or .mil. Our Other Offices. hbbd```b``A$efI fg@$X.`+`00{\"mMT`3O IpgK$ ^` R3fM` The act requires that schools give parents and students the opportunity to inspect and correct their educational records and limits the disclosure of educational records without consent. This training is intended for DOD civilians, military members, and contractors using DOD information systems. Captain Padlock: Personally Identifiable Information (PII) isinformation used to distinguish or trace an individual's identity, such as name, social security number, mother's maiden name, and biometric records. 0 The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. PII is any personal information which is linked or linkable to a specified individual. Identifying and Safeguarding Personally Identifiable Information (PII) Version: 5.0 Length: 1 Hour This interactive presentation reviews the definition of personally identifiable information (PII), why it is important to protect PII, the policies and procedures related to the use and disclosure of PII, and both the organization's and individual . , b@ZU"\:h`a`w@nWl PII can be collected in a combination of methods, including through online forms, surveys, and social media. The Information Security (INFOSEC) Program establishes policies, procedures, and requirements to protect classified and Controlled Unclassified Information (CUI) that, if disclosed, could cause damage to national security. The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. Contract employees also shall avoid office gossip and should not permit any unauthorized viewing of records contained in a DOL system of records. Which of the following establishes Written for Institution Central Texas College Course All documents for this subject (1) The benefits of buying summaries with Stuvia: Guaranteed quality through customer reviews A .gov website belongs to an official government organization in the United States. The DoD ID number or other unique identifier should be used in place of the SSN whenever possible. xref To be considered PII, the data must be able to be used to distinguish or trace an individuals identity. Description:This course starts with an overview of Personally Identifiable Information (PII), and Protected Health Information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. Department of Labor (DOL) contractors are reminded that safeguarding sensitive information is a critical responsibility that must be taken seriously at all times. PII can be defined in different ways, but it typically refers to information that could be used to determine an individual, either on its own or in combination with other information. Additionally, physical files such as bills, receipts, birth certificates, Social Security cards, or lease information can be stolen if an individuals home is broken into. Only individuals who have a "need to know" in their official capacity shall have access to such systems of records. This is information that can be used to identify an individual, such as their name, address, or Social Security number. Get started with Skysnag and sign up using this link for a free trial today. @media (max-width: 992px){.usa-js-mobile-nav--active, .usa-mobile_nav-active {overflow: auto!important;}} The Federal government requires the collection and maintenance of PII so as to govern efficiently. The regulation also gives individuals the right to file a complaint with the supervisory authority if they believe their rights have been violated. PII stands for personally identifiable information. .manual-search-block #edit-actions--2 {order:2;} The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its relationship to privacy using the the Fair Information Practices, which are the principles underlying most privacy laws and privacy best practices. This course may also be used by other Federal Agencies. %%EOF SP 800-122 (DOI) <]/Prev 236104>> law requires gov to safeguard pii privacy act senior military component offical for privacy DON CIO info stored on a computer data at rest scenario considered a breach -leaving document with pii in open area -attaching someone's medical info in a letter to the wrong recipient -posting truncated ssn in a public website CUI is an umbrella term that encompasses many different markings to identify information that is not classified but which should be protected. The purpose of Lesson 1 is to provide an overview of Cyber Excepted Service (CES) HR Elements Course in general. This includes companies based in the U.S. that process the data of E.U. div#block-eoguidanceviewheader .dol-alerts p {padding: 0;margin: 0;} Documentation 0000000016 00000 n .cd-main-content p, blockquote {margin-bottom:1em;} Major legal, federal, and DoD requirements for protecting PII are presented. In some cases, all they need is an email address. Everything's an Argument with 2016 MLA Update University Andrea A Lunsford, University John J Ruszkiewicz. Product Functionality Requirements: To meet technical functionality requirements, this product was developed to function with Windows operating systems (Windows 7 and 10, when configured correctly) using either Internet Explorer . .table thead th {background-color:#f1f1f1;color:#222;} CUI Program Knowledge Check 1 Impact of CUI Responsibilities ISOO Registry DOD Registry Marking Requirements CUI Basic vs. CUI Specified Minimum Marking Requirements - CUI Only Portion Markings - CUI Only Limited Dissemination Controls - CUI Only Knowledge Check 2 CUI Cover Page and SF902 Label Knowledge Check 3 Once you have a set of PII, not only can you sell it on the dark web, but you can also use it to carry out other attacks. Topics, Erika McCallister (NIST), Tim Grance (NIST), Karen Scarfone (NIST). The GDPR imposes significant fines for companies that violate its provisions, including up to 4% of a companys global annual revenue or 20 million (whichever is greater), whichever is greater. View more (Brochure) Remember to STOP, THINK, before you CLICK. The act requires that federal agencies give individuals notice of their right to access and correct their PII and establish penalties for PII misuse. %PDF-1.4 % A lock () or https:// means you've safely connected to the .gov website. This factsheet is intended to help you safeguard Personally Identifiable Information (PII) in paper and electronic form during your everyday work activities. Identifying and Safeguarding Personally Identifiable Information (PII) This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. PII can include anything from a persons name and address to their biometric data, medical history, or financial transactions. Learning Objectives:This course is designed to enable students to: Target Audience:DOD information system users, including military members and other U.S. Government personnel and contractors within the National Industrial Security Program. Company Registration Number: 61965243 Subscribe, Contact Us | Or they may use it themselves without the victims knowledge. PII is any information which can be used to distinguish or trace an individuals identity. You have JavaScript disabled. 2XXi:F>N #Xl42 s+s4f* l=@j+` tA( The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records. Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Identifying and Safeguarding Personally Identifiable Information (PII) DS-IF101.06, My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Hosted by Defense Media Activity - WEB.mil, Define PII and Protected Health Information, or PHI, a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI, Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, Identify use and disclosure of PII and PHI, State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. .dol-alert-status-error .alert-status-container {display:inline;font-size:1.4em;color:#e31c3d;} It is vital to protect PII and only collect the essential information. This is information that can be used to identify an individual, such as their name, address, or Social Security number. The purpose of this lesson is to review the completed course work while reflecting on the role of HR Practitioners in CES organizations. The .gov means its official. The U.S. General Services Administration notes that PII can become more sensitive when it is combined with other publicly available information. The DoD Cyber Exchange is sponsored by The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. Sensitive PII is information that can be utilized to identify an individual and that could potentially be used to harm them if it fell into the wrong hands.

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